Scenario: Intraoffice Communication
You are a supervisor at your company. You've overheard Employee A making offensive comments to other employees, and Employee B has complained about these comments. You've given Employee A a verbal warning in the past regarding these kinds of comments, but you've hesitated to put anything in writing because you know that your boss's and Employee A's children go to school together, play sports together, and that the parents all socialize.
However, Employee A's comments are only becoming more offensive and widespread. You realize that it was an error to not address this behavior in writing and on record before, and it is time to give Employee A a written warning for this conduct because it is both damaging to the office culture, as well as putting the company at risk for litigation.
Please compose a message to Employee A (that you will copy HR on) explaining the write up and requesting Employee A take a mandatory training course on corporate culture and diversity, equity, and inclusion. This message should serve as a follow up to a verbal conversation, as it is generally more appropriate to deliver bad news in person if at all possible.
In the scenario, you will need to choose a channel (in this case an email is the chosen channel) for your message and make sure that you've used the appropriate document design for that channel.
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Subject: Written Warning and Mandatory Training for Improper Conduct
Dear [Employee A],
I hope this email finds you well. I would like to follow up on our recent conversation regarding the offensive comments you have made towards other employees. As we discussed, it has come to my attention that these comments have been both increasingly offensive and widespread, creating a negative impact on our office culture. This behavior not only affects employee morale but also exposes our company to potential litigation risks.
Considering the severity of the situation and the repeated instances of offensive conduct, I regret to inform you that I have prepared a formal written warning to address this matter. The written warning will outline the specific incidents that have been reported and the consequences that will be imposed if such behavior continues.
I want to reiterate that the purpose of this written warning is not to jeopardize your employment but rather to address the issues at hand and facilitate positive changes in your conduct. It is critical that we maintain a supportive and inclusive workplace environment, where all employees can feel respected and valued.
In addition to the written warning, I would like you to undertake a mandatory training course on corporate culture, and diversity, equity, and inclusion. This training will provide you with the necessary tools to strengthen your understanding of the importance of respectful and inclusive behaviors within our organization. By completing this course, you will not only develop essential skills but also demonstrate your commitment towards fostering a healthy work environment.
Therefore, I kindly request that you enroll in the training course by [deadline]. To simplify the process, HR will provide you with further details and the necessary steps to complete the course. It is imperative that you complete the training within the designated timeframe, as failure to do so may result in further disciplinary action, up to and including termination of your employment.
I want to emphasize that this course is designed to support your professional growth, and I encourage you to approach it with an open mind and willingness to improve. We believe that everyone has the capacity to learn, grow, and foster a welcoming workplace.
If you have any questions or concerns regarding this matter, please do not hesitate to reach out to me. I am committed to helping you navigate through this process as smoothly as possible.
Thank you for your attention to this important issue.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
[Copy: HR Department]
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