Consider this scenario: “Your supervisor asks you to prepare a five-slide presentation for a brief executive training session. Company executives have new laptops with PowerPoint 2013 installed and he wants you attend the next training session to discuss PowerPoint document properties and demonstrate how to set them.” What information will you include in your presentation?
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In your presentation, you should include the following information regarding PowerPoint document properties:
1. Introduction: Begin by introducing the concept of document properties and their significance in PowerPoint presentations. Explain that these properties provide information about the presentation, such as its author, subject, title, keywords, and other relevant details.
2. Accessing Document Properties: Demonstrate how to access the document properties in PowerPoint 2013. Explain that they can be accessed through the "File" tab, under "Info." Show the attendees the different options available under the "Properties" section.
3. Setting and Modifying Document Properties: Guide the attendees on how to set and modify the document properties. Explain that they can directly enter the required information in the available fields, such as author name, presentation title, subject, and keywords. Additionally, show them how to modify existing properties, if needed.
4. Importance and Benefits: Highlight the importance and benefits of using document properties in presentations. Explain that document properties provide crucial information for identifying and organizing presentations, facilitate efficient searches, and enhance accessibility for others who may view or edit the presentation.
5. Best Practices: Conclude the presentation by providing some best practices for using document properties effectively. Emphasize the importance of consistency in entering accurate information, using relevant keywords, and updating properties whenever necessary.
Remember to keep the presentation concise, visually appealing, and engaging to effectively communicate the information to the executives during the training session.
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